We're Looking for an Office Assistant

About three years ago we decided that we no longer needed a dedicated support person. The employee we had in that position did the payroll (using a payroll service), the bookkeeping, other important human resources administration like benefits, and other miscellaneous administrative tasks like booking travel and arranging meetings.

We made this decision because we felt like we wanted to take control over our own business, and stay lean and small. We weren’t interested in spending time on things which were not core to our business.

Over the course of about a year we outsourced the bookkeeping, switched to a better payroll company that the outsourced bookkeepers would manage, and split the remaining tasks among the three owners.

Now that we’ve been doing this for about three years, we’ve gotten to the point where there is more stuff than the three of us can handle, and other tasks that others are doing that isn’t the best use of their time. Especially since we are aggressively growing parts of the business.

So we’ve decided to hire a new Office Assistant.

In this position you won’t be answering phones, doing bookkeeping, human resources management, or payroll. You will:

  • Scan, sort, and mail letters, leases, proposals, etc.
  • Assist in the set-up of meetings, lunches, and other events.
  • Organize travel arrangements.
  • Order and manage office supplies, office setup.
  • Manage relationships with vendors such as cleaning, telephone, water, and other suppliers.
  • Work with everyone at the company to identify additional ways you can help things run more smoothly and make the company more efficient and more awesome.

We’re looking for someone in the Boston area with a high energy level and an outgoing personality who will hopefully work here long term and grow along with our company. Ability to use a computer and the internet effectively is a must. We aren’t looking for someone who is eventually hoping to be a programmer or designer.

This full-time position will have a competitive salary and benefits that will be dependent on experience.

If you know someone who might be interested in this position, please forward this along to them or have them email their cover letter and resume to resumes@thoughtbot.com.