Use ChatGPT to save time and focus on what matters

In today’s fast-paced world, efficiency is key. Thanks to advancements in AI, tools like ChatGPT are revolutionizing how we handle daily tasks. This blog outlines quick ways ChatGPT can help you with various admin functions, making our lives easier and workflows smoother - saving time for more creative, strategic work.

What is ChatGPT?

ChatGPT is a smart language model that can understand and generate human-like text. It’s trained on a massive dataset, which means it’s great at answering questions, drafting text, and helping out with a range of admin tasks.

Everyday Admin Tasks, Faster

From writing emails to summarizing notes - admin tasks can take up a lot of time. Here’s how ChatGPT can lend a hand:

Quick Communication

  • Quick Replies: Handle routine questions and save time by letting ChatGPT write your responses.
  • Email Drafting: Get help writing clear and concise emails, perfect for any situation.
  • Extract Takeaways and Action Items: Have ChatGPT review notes or communication threads and extract key takeaways from async conversations.

Task Management

  • Creating to-do lists: ChatGPT can assist in organizing tasks by creating and prioritizing to-do lists.
  • Setting reminders for tasks: It can help set reminders for deadlines or important tasks to ensure nothing is overlooked.

Writer’s Block Be Gone

  • Drafting Help: Whether it’s reports, blogs, or meeting summaries, ChatGPT can help draft structured documents based on your input.
  • Proofreading: Ensure your documents are polished and free of errors.

Information at Your Fingertips

  • Research Assistance: Need info fast? ChatGPT can dig up data and summarize findings quickly.
  • Summaries: Condense lengthy documents into bite-sized summaries, capturing the main points.

Making ChatGPT Work for You

  • Be Clear About What You Need: Tell ChatGPT exactly what you’re looking for to get the best results—whether it’s drafting an email or scheduling a meeting.
  • Chat Like You Would with a Friend: Give context and ask specific questions to get the answers you need.
  • Explore Extra Features: Check out integrations with your calendar app for seamless scheduling and tap into data APIs for more detailed info.

Example of ChatGPT in Action


You have just concluded a meeting where some key decisions were made about launch dates. Rather than spending time writing a summary email, you can enter your raw notes into ChatGPT and request an email draft.

Example prompt

A ChatGPT window shows an example of "You" submitting the following prompt, "draft an email to the team about the following milestones: soft launch November 1 - internal users only, public launch december 1 - apple and google store"

Response from ChatGPT

ChatGPT responds with a formatted organized email draft.

Tips for Seamless Integration

  • Stay Updated: Keep up with ChatGPT’s latest features and improvements to get the most out of it.
  • Give Feedback: Help ChatGPT learn and improve by giving feedback on its responses.
  • Stay Secure: Always prioritize privacy and follow your organization’s security guidelines.

Focus on What Matters

No matter your role, admin tasks and team communication can take up a significant portion of your day. This is important, neccessary work. But it is this work that can be streamlined, which will allow for more time in your day to create the very work that the admin tasks are in support of - for focusing on what matters.